Document Management
for Philippine Government
Zen Docs is an all-in-one platform for secure document management, workflow automation, and compliance. Built for government agencies of all sizes.
Documents
Manage and organize all your documents
Total Documents
12,847
Pending Review
23
This Month
156
Storage Used
84.2 GB
Memorandum Circular No. 2026-012
Dir. Maria Santos
Administrative Order No. 2026-003
Sec. Roberto Cruz
Travel Order No. 2026-089
HR Division
Budget Proposal Q2 2026
Finance Division
FOI Response - Request #2026-041
FOI Office
Everything You Need for Government Document Management
From ingestion to archival, a complete solution tailored for Philippine government requirements.
Smart Document Processing
Multi-format ingestion with OCR
Memorandum Circular No. 2026-012
MC
Administrative Order No. 2026-003
AO
Travel Order No. 2026-089
TO
Workflow Automation
Configurable approval chains
Draft Created
Click steps to interact
Digital signatures compliant with RA 8792
Government-Grade Security
Powerful Search
Full-text with smart filters
FOI Portal
Citizen transparency per EO No. 2, s. 2016
Analytics & Reports
Operational dashboards & compliance metrics
Documents
12,847
+12%
Pending
23
-5
Approved
892
+18%
Complete Audit Trail
Immutable activity logs
MS approved AO-2026-003
10m ago
JD uploaded Budget Report
1h ago
AR created TO-2026-091
2h ago
Task Management
Pending approvals & deadlines
Review MC No. 2026-012
Sign Travel Order
FOI Response #2026-045
Philippine Government-Specific Features
Multilingual OCR
Filipino, Cebuano, Ilocano, and 100+ languages
Gov Templates
EOs, AOs, memoranda, resolutions, travel orders
SLA Tracking
Auto-escalation for FOI and approval deadlines
Streamlined Document Lifecycle
From receipt to archival, every document follows a secure and auditable path through your organization.
Ingest
Upload documents via drag-and-drop, bulk import, email ingestion, or mobile capture.
Process
Automatic OCR, format conversion, barcode detection, and AI-powered classification.
Route
Documents flow through configurable approval chains with digital signatures.
Approve
Multi-level approvals with SLA tracking, escalation rules, and delegation support.
Archive
PDF/A conversion for long-term preservation with NAP-compliant retention schedules.
Built for Philippine Government Compliance
Zen Docs is designed from the ground up to meet the unique requirements of Philippine government agencies, ensuring compliance with all relevant laws, regulations, and standards.
Data Privacy & Security
- RA 10173 (Data Privacy Act) compliance tools
- AES-256 encryption at rest and TLS 1.3 in transit
- Data residency within Philippine territory
- Consent tracking and DSAR management
- Breach notification workflows
Government Standards
- RA 8792 (E-Commerce Act) digital signatures
- NAP General Records Disposition Schedule
- DICT Government Cloud standards
- Philippine Standard Time (UTC+8) timestamps
- Classification levels (Public to Top Secret)
Integration & Interoperability
- PhilGEPS procurement system integration
- DBM budget and expenditure reporting
- COA audit trail compliance
- CSC HR document management alignment
- GovMail and National Portal standards
Government-Grade Security
Your data never leaves government-controlled infrastructure
Deployable on DICT GovCloud or on-premise infrastructure
Trusted by Government Leaders
See how Philippine government agencies are transforming their document management with Zen Docs.
“Zen Docs has transformed how we manage documents across our regional offices. The FOI compliance features saved us countless hours.”
“The workflow automation reduced our document processing time by 60%. Our staff can now focus on serving citizens instead of chasing papers.”
“Having all our procurement documents in one secure system has made COA audits significantly smoother. The audit trail is comprehensive.”
Ready to Transform Your Document Management?
Join 200+ government agencies already using Zen Docs to streamline operations, ensure compliance, and better serve Filipino citizens.